BEGIN:VCALENDAR PRODID:-//github.com/ical-org/ical.net//NONSGML ical.net 5.1.4//EN VERSION:2.0 BEGIN:VEVENT DESCRIPTION:A reminder that all members are invited to attend Board meeting discussions and provide their input!   BOARD MEETING AGENDA January 8\, 2025 Approval of minutes of December 18th meeting (including Douglas ' re port\, e-mailed post meeting) Business arising ​​"Operational Plan" (Trevor) Code of Conduct (all) Slate of Directors for next year (Peter) ​Induction Protocol (Randy and Trevor) Peace Pole project (all) New fund raiser proposal (Elsabe) Membership sharing (Arja)​​Member Care (Arja)   BOARD MEETING MINUTES December 18\, 2024 Attending: Arja\, Trevor\, John M.\, M-C\, Jennifer\, Don P.\, Randy\, Fred Minutes of November 6: motion to accept by Randy\, seconded by M-C\; unanimous President (Arja):  Cash calendar sales wrapping up\,  Reserving discussion on club Cod e of Conduct until January meeting  Update on District Action Plan. Pre sident-elect (Trevor):  Reviewing District Strategic Plan within perspe ctive of our club’s size and current commitments. Treasurer (John):  Tabled 2023-2024 Financial Statement\,  Presented YTD report and projec ted bingo funding within committee budget flows. Past President (Peter):  For 2025-2026 slate of officers\, current Directors to continue for se cond year of their two year term.  Don P. to continue.  President will \, of course\, be Trevor (now President-elect)\, John M to continue as Tre asurer and Fred as Secretary (with the view to training a replacement).  Position of President-nominee remains open. International (Douglas) su bmitted by email:  Meghan Jenkins joined us by Zoom from British Columb ia (unexpectedly)\, where she was on-call in a maternity ward. She updated members present on the “wish list” for Mae Tao Clinic and answered qu estions regarding the 5 items (C$33\,900). It’s important to recognize e ach of the items addresses separate needs.  Provided he can get a tax r eceipt\, John Cowan committed to support the first 2 items - the electroni c fetal monitor and the transfusion machine (C$6\,400). Meghan got a call to attend a patient before we discussed her photo exhibition/ other fundra ising ideas to meet her MTC goal. She would welcome the opportunity to att end a future JPIC meeting.  Again\, the subject of needing to review th e Erle Allan Trust Declaration document was raised.  A copy of the docume nt was provided to committee members and reviewed by John Cowan\, satisfac torily addressing previous concerns about tax deductibility of donations a nd the potential to use funds for international projects.  After her de parture\, Don updated the committee on Meghan’s next venture to Rwanda i n April 2025. Trevor suggested she be connected with John Gale (C-K Club)\ , who has extensive Rotary contacts there. The committee expressed its ove rall support for her initiatives and the potential to positively impact in ternational communities.  Greta updated the committee regarding club me mber donations to ShelterBox. The information requested (non-specific by C lub) is available and can be provided.  Greta will be away visiting famil y in Australia from early January thru April. Meeting adjourned… moved b y Randy\, seconded by M-C\; unanimous. Next board meeting is scheduled for  January 8\, 2025. DTEND:20250108T230000Z DTSTAMP:20261022T190821Z DTSTART:20250108T220000Z LOCATION:BW Fireside Inn (Bistro Stefan) SEQUENCE:1 SUMMARY:January Board Meeting UID:1746ca98-6040-41ac-8fd3-9c7c4cb0157c X-ALT-DESC;FMTTYPE=text/html:

A reminder that all members are inv ited to attend Board meeting discussions and provide their input!\n\n

 \;

\n\n

BOARD MEETING AGENDA
\nJanuary 8\, 2025

\n\n
    \n
  1. Approval of minutes of December 18th \;meeting (inc luding Douglas '\; report\, e-mailed \;post meeting)
    2. \n
  2. Business arising \;\n \n
    3. \n
  3. ​Induction Protocol (Randy and Trevor)
    4. \n
  4. Peace Pole project (all)
    5. \n
  5. New fundrai ser proposal (Elsabe)
    6. \n
  6. Membership sharing (Arja)< /span>\n
      \n
    • ​​Member Care (Arja)
      • \n
    \n
    7. \n
\n\n

 \;

\n\n
< span style="color: rgb(0\, 0\, 255)\;">BOARD MEETING MINUTES
\nDecemb er 18\, 2024
\n
\nAttending: Arja\, Trevor\, John M.\ , M-C\,
\nJennifer\, Don P.\, Randy\, Fred
\n\n


\nMinutes of \;November 6: motion to accept by Ran dy\, seconded by M-C\; unanimous
\n
\nPresident (Arja ):
\n Cash calendar sales wrapping up\,\n< span style="-webkit-text-size-adjust: auto\; caret-color: rgb(0\, 0\, 0)\; color: rgb(0\, 0\, 0)\; font-family: arial\, helvetica\, sans-serif\; fon t-size: small\;"> Reserving discussion on club Code of Conduct until Ja nuary meeting
\n Update on District Action Plan.
\n
\nPresident-elect (Trevor):
\n Reviewing District Strategic Plan within perspective of our club&r squo\;s size and current commitments.
\n
\nTreasurer (John):
\n Tabled 2023-2024 Financial Statement\ ,
\n Presented YTD report and projected bingo fu nding within committee budget flows.
\n
\nPast Presid ent (Peter):
\n For 2025-2026 slate of officers\ , current Directors to continue for second year of their two year term.&nb sp\; Don P. to continue.
\n President will\, of course\, be Trevor (now President-elect)\, John M to continue as Treasurer and Fred as Secretary (with the view to training a replacement).\n< span style="-webkit-text-size-adjust: auto\; caret-color: rgb(0\, 0\, 0)\; color: rgb(0\, 0\, 0)\; font-family: arial\, helvetica\, sans-serif\; fon t-size: small\;"> Position of President-nominee remains open.
\n\n< span style="-webkit-text-size-adjust: auto\; caret-color: rgb(0\, 0\, 0)\; color: rgb(0\, 0\, 0)\; font-family: arial\, helvetica\, sans-serif\; fon t-size: small\;">International (Douglas) submitted by email:
\n Meghan Jenkins joined us by Zoom from British Columbia (un expectedly)\, where she was on-call in a maternity ward. She updated membe rs present on the &ldquo\;wish list&rdquo\; for Mae Tao Clinic and answere d questions regarding the 5 items (C$33\,900). It&rsquo\;s important to re cognize each of the items addresses separate needs.
\n Provided he can get a tax receipt\, John Cowan committed to support the first 2 items - the electronic fetal monitor and the transfusion mach ine (C$6\,400). Meghan got a call to attend a patient before we discussed her photo exhibition/ other fundraising ideas to meet her MTC goal. She wo uld welcome the opportunity to attend a future JPIC meeting.
\n Again\, the subject of needing to review the Erle Allan Tr ust Declaration document was raised. \; A copy of the document was pro vided to committee members and reviewed by John Cowan\, satisfactorily add ressing previous concerns about tax deductibility of donations and the pot ential to use funds for international projects.
\n  After her departure\, Don updated the committee on Meghan&rsquo\;s nex t venture to Rwanda in April 2025. Trevor suggested she be connected with John Gale (C-K Club)\, who has extensive Rotary contacts there. The commit tee expressed its overall support for her initiatives and the potential to positively impact international communities.
\n Greta updated the committee regarding club member donations to ShelterBox . The information requested (non-specific by Club) is available and can be provided. \; Greta will be away visiting family in Australia from ear ly January thru April.
\n
\n
\n
\nMeeting adjourned&helli p\; moved by Randy\, seconded by M-C\; unanimous.
\n
\n
\nNext board meeting is scheduled for \;January 8\, 2025.

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