BEGIN:VCALENDAR PRODID:-//github.com/ical-org/ical.net//NONSGML ical.net 5.1.4//EN VERSION:2.0 BEGIN:VEVENT DESCRIPTION:AGENDA - BOARD MEETING  Wednesday\, September 19th\, 2026 Mee ting call to order by the Secretary at 5pm\; Opening Remarks by Club's Pre sident\; Approval of minutes of August 19th\, 2026 meeting\;Business arisi ng from discussion about the previous minutes\; Motion to Approve by: Seco nded by: Motion carried or not. Business arising from the President\;Nom ination President-Elect\; From Multi Clubs Kingston\; From District\; From Rotary International\; Business arising from the Secretary\; Introduci ng the requirements to update the By-Laws Business arising from the Trea surer\;Update as needed\; Business arising from the Committees (order as per by-laws)\;Club Service Committee\;Speaker – Peter Chaburski Chair R otary Intercountry Cttee Canada Community Service Committee\;Highligths of last Cttee’s meeting International Service Committee\;Urgent Need I nvitation to Support Humanitarian Projects in Ukraine Membership Develop ment Committee\;One person is interested to join Vocational Services Com mittee\; Ways & Means Committee\; Business Arising from Bingo\; Around t he Table/Next Meeting Adjournment of Board meetingMotion to Adjourn by Sec onded by Adjourned at     MINUTES BOARD MEETING August 19\, 2026 In A ttendance: Elaine\, Sylvain\, Randy\, M-C\, Jennifer\, Peter\, Don M\, Don P\, Fred\, Don T\, Russ\, Trevor Regrets: John Meeting called to order by the Secretary at 5:02PM\; Opening Remarks by Club's President\;  GREETIN GS\, PLEASANTRIES AND WENT STRAIGHT TO BUSINESS AS MANY AGENDA ITEMS NEEDE D TO BE COVERED. Approval of minutes of July 22\, 2026 meeting:Business ar ising from discussion about the previous minutes\; NONE Motion to Approve by: PETER Seconded by: RANDY Motion carried or not.  CARRIED Business a rising from the President\;Nomination President-Elect\;  A BRIEF INTRODUC TION OF THE ISSUE AT HAND.  A REMINDER WAS MADE THAT TREVOR IS A MEMBER O F THE BOARD AS PAST-PRESIDENT.  THIS ISSUE IS STILL OPEN. Discussion Abou t Recent Resignation\;  A LENGTHY DISCUSSION ENSUED.  IN THE INTEREST OF PRIVACY\, DETAILS OF THE DISCUSSION ARE CAPTURED IN A SEPARATE CORRESPOND ENCE.  IN CONCLUSION\, ALLEGED PROBLEM WAS INVESTIGATED AND ALL IS FINE. ELAINE CONTACTED THE MEMBER.  CLOSED. From Multi Clubs Kingston\; SUPPORT TO 4H PROJECT (SEE PARA 7.B. BELOW) From District\; (SECRETARIATELY: SYLV AIN WILL EMAIL DISTRICT NEWSLETTER AND EMAIL ON FRIENDSHIP EXCHANGE TO NIG ERIA) From Rotary International\; NSTR Business arising from the Secreta ry\;A suggestion: Standardised format of Agenda and Minutes\;  NEW FORMAT ADOPTED.  CLOSED. A Suggestion: Introducing the requirements to update t he By-Laws.  INITIAL REVIEW TO BE DONE BY NEXT BOARD MEETING.  PENDING. Business arising from the Treasurer\;Presentation of the Club’s Budget for Rotary Year 2026/2027:  RANDY PRESENTED THE BUDGET.  DISCUSSION ENS UED.  THE PROPOSED AMOUNT FOR THE CLUB DUES WAS DETERMINED AS APPROPRIATE .  THE DOWN-PAYMENT THAT YOUTH-EXCHANGE STUDENTS PAY AT THE BEGINNING OF THEIR EXHANGE YEAR SHOULD BE ACCOUNTED WITHIN CLUB OPERATIONS. Approval Cl ub's Budget\;  MOTIONED BY JENNIFER\, SECONDED BY DON P\, MOTION CARRIED Business arising from the Committees (order as per by-laws)\;Club Servic e Committee\; NSTR Community Service Committee\;IN SUPPORT OF 4H PROJECT\, THE CLUBS OF KINGSTON WILL JOIN FORCE TO BUY 1 OR 2 PIGS AT THE FALL FAIR .  THE MEEAT WILL BE DONATED TO LOCAL FOOD BANK. PENDING. THE CTTEE IS LO OKING INTO PROVIDE FINANCIAL SUPPORT TO “FOOD SHARING PROJECT”. PENDIN G. THE CTTEE IS LOOKING INTO AN INDIVIDUAL SUPPORT REQUEST OF $5\,000. PEN DING. International Service Committee\;A “WATER SUPPLY” PROJECT IS P ERCULATING.  PETER IS STUDYING THE POSSIBILITY OF ASSISTING. NO REQUEST H AS BEEN RECEIVED.  PENDING. $3\,000 IS BEING PROTECTED FOR FUTURE USE. PE NDING. Membership Development Committee\;  NSTR Vocational Services Com mittee\;ON OCTOBER 30TH\, THERE IS A DAY PROGRAMMED FOR “YOUTH IN THE CO MMUNITY”.  DON P WILL PROVIDE MORE INFORMATION ABOUT THE EVENT AND THE POSSIBILITY OF BEING A MULTI-CLUB ENDEAVOUR. PENDING. AN INTERIM FAMILY FO R THE IN-BOUND JAPANESE YOUTH IS NEEDED FOR ONE WEEK. RESOLVED AND CLOSED. Ways & Means Committee\; SEE PARA 9 BELOW - IN THE ABSENCE OF ITS DIREC TOR\, ELAINE MENTIONED THAT A “MOVIE NIGHT” WILL BE HELD ON WEDNESDAY\ , OCTOBER 28TH 2026.  THE THEME WILL BE HALLOWEEN AND SPOOKY TREATS WILL BE SERVED.  PENDING. Business Arising from Bingo\;  IT WAS ENTHUSIASTI CALLY REPORTED\, AND RIGHTLY SO\, THAT THE CLUB HAS RECEIVED A RECORD-PAYO UT FOR JULY HOURS. Around the Table/Next Meeting.   A CONCERN WAS RAISED ABOUT FUNDRAISING ACTIVITIES AND THE NEED TO DO MORE.  ALL ACKNOWLEDGED THAT WE ARE A SMALL CLUB\, ALREADY PUNCHING ABOVE OUR WEIGHT.  NONETHELES SA MOVIE NIGHT IS BEING SCHEDULED.  PENDING AND A “MAX SOLD AUCTION” IS BEING CONTEMPLATED (SECRETARIAT NOTE: TREVOR HAS TAKEN THE LEAD ON THIS PROJECT AND A TASK-MATRIX HAS BEEN ISSUED).PENDING. Adjournment of Boar d meetingMotion to Adjourn by: RANDY Seconded by JENNIFER Adjourned at 6:1 5PM   DTEND:20260916T220000Z DTSTAMP:20260923T105607Z DTSTART:20260916T210000Z LOCATION:The Loaf N' Ale British Pub SEQUENCE:1 SUMMARY:September Board Meeting UID:29f8b8e0-a077-4afb-ab7e-49a9f78652b1 X-ALT-DESC;FMTTYPE=text/html:

AGENDA - \;BOARD MEETING \;
\nWednesday\ , September 19th\, 2026

\n\n
    \n
  1. Meeti ng call to order by the Secretary at 5pm\;
    2. \n
  2. Opening Remarks by C lub'\;s President\;
    3. \n
  3. Approval of minutes of August 19th< /sup>\, 2026 meeting\;\n
      \n
    1. Business arising from discussion about the previous minutes\;
      2. \n
    2. Motion to Approve by:
      3. \n
    3. Seconded by:
      4. \n
    4. Motion carried or not.
      5. \n
    \n
    4. \n
  4. Business arising from the President\;\ n
      \n
    1. Nomination President-E lect\;
      2. \n
    2. From Multi Clubs Kingston\;
      3. \n
    3. From District\;
      4. \n
    4. From Rotary International\;
      5. \n
    \n
    5. \n
  5. Busine ss arising from the Secretary\; \;\n
      \n
    1. Introducing the requirements to update the By-Laws
      2. \n
    \n
    6. \n
  6. Business arising from the Treasurer\;\n
      \n
    1. Update as needed\;
      2. \n
    \n \n
  7. Business arising from the Committees (order as per by-laws)\;\n < ol style="list-style-type:lower-alpha\;">\n
  8. Club Service Committee\;\ n
      \n
    1. Speaker &ndash\; Peter Chaburski Chair Rotary Intercountry Cttee Canada
      2. \n
    \n
    9. \n
  9. Community Service Committee\;\ n
      \n
    1. Highligths of last Cttee&rsquo\;s meeting
      2. \n
    \n
    10. \n
  10. International Service Committee\;\n
      \n
    1. Urgent Nee d Invitation to Support Humanitarian Projects in Ukraine
      2. \n
    \n
    11. \n
  11. Membership Development Committee\;\n
      \n
    1. One person is interested to join
      2. \n
    \n
    12. \n
  12. Vocational Services C ommittee\;
    13. \n
  13. Ways &\; Means Committee\;
    14. \n
\n \ n
  • Business Arising from Bingo\;
    • \n
  • Around the Table/Next Meeti ng
    • \n
  • Adjournment of Board meeting\n
      \n
    1. Motion to Adjourn by
      2. \n
    2. Seconded by
      3. \n
    3. Adjourned at
      4. \n
    \n
    • \n\n\n

     \;

    \n\n

      \;

    \n\n
    \n

    MINUTES BOARD MEETING
    \nAugust 19\, 2026

    \n\n

    In Attendance: Ela ine\, Sylvain\, Randy\, M-C\, Jennifer\, Peter\, Don M\, Don P\, Fred\, Do n T\, Russ\, Trevor

    \n\n

    Regrets: Joh n

    \n\n
      \n
    1. Meeting called to order by the Secretary at 5:02PM\;
      2. \n
    2. Opening Remarks by Club'\;s President\; \; GREETINGS \, PLEASANTRIES AND WENT STRAIGHT TO BUSINESS AS MANY AGENDA ITEMS NEEDED TO BE COVERED.
      3. \n
    3. Approval of minutes of July 22\, 2026 meeting:\n
        \n
      1. Business arising from discussion about the previous minutes\; NONE
        2. \n
      2. Motion to Approve by: PETER
        3. \n
      3. Seconded by: RANDY
        4. \n
      4. Motion c arried or not. \; CARRIED
        5. \n
      \n
      4. \n
    4. Business arising from the President\;\n
        \n
      1. Nomination President-Elect\;&nb sp\; A BRIEF INTRODUCTION OF THE ISSUE AT HAND. \; A REMINDER WAS MADE THAT TREVOR IS A MEMBER OF THE BOARD AS PAST-PRESIDENT. \; TH IS ISSUE IS STILL OPEN.
        2. \n
      2. Discussion About Recent Resig nation\; \; A LENGTHY DISCUSSION ENSUED. \; IN THE INTERES T OF PRIVACY\, DETAILS OF THE DISCUSSION ARE CAPTURED IN A SEPARATE CORRES PONDENCE. \; IN CONCLUSION\, ALLEGED PROBLEM WAS INVESTIGATED AND ALL IS FINE. ELAINE CONTACTED THE MEMBER. \; CLOSED.
        3. \n
      3. From Multi Clubs Kingston\; SUPPORT TO 4H PROJECT (SEE PARA 7.B. B ELOW)
        4. \n
      4. From District\; (SECRETARIATELY: SYLVAI N WILL EMAIL DISTRICT NEWSLETTER AND EMAIL ON FRIENDSHIP EXCHANGE TO NIGER IA)
        5. \n
      5. From Rotary International\; NSTR
        6. \n
      \n
      5. \n
    5. Business arising fr om the Secretary\;\n
        \n
      1. A s uggestion: Standardised format of Agenda and Minutes\; \; NEW FORMAT ADOPTED. \; CLOSED.
        2. \n
      2. A Suggestion: Introduc ing the requirements to update the By-Laws. \; INITIAL REVIEW TO BE DONE BY NEXT BOARD MEETING. \; PENDING.
        3. \n
      \n
      6. \n
    6. Business arising from the Treasurer \;\n
        \n
      1. Presentation of the Club&rsquo\;s Budget for Rotary Year 2026/2027: \; RANDY PRES ENTED THE BUDGET. \; DISCUSSION ENSUED. \; THE PROPOSED AMOUNT FOR THE CLUB DUES WAS DETERMINED AS APPROPRIATE. \; THE DOWN-PAYMENT THAT YOUTH-EXCHANGE STUDENTS PAY AT THE BEGINNING OF THEIR EXHANGE YEAR SHOULD BE ACCOUNTED WITHIN CLUB OPERATIONS.
        2. \n
      2. Approval Club&# 39\;s Budget\; \; MOTIONED BY JENNIFER\, SECONDED BY DON P\, M OTION CARRIED
        3. \n
      \n
      7. \n
    7. Business arising from the Committees (order as per by-laws)\;\n
        \n
      1. Club Service Committee\; NSTR
        2. \n
      2. Community Service Committee\;\n
          \n
        1. IN SUPPORT OF 4H PROJECT\, THE CLUBS OF KINGSTON WILL JOIN FORCE T O BUY 1 OR 2 PIGS AT THE FALL FAIR. \; THE MEEAT WILL BE DONATED TO LO CAL FOOD BANK. PENDING.
          2. \n
        2. THE CTTEE IS LOOKING INTO PROVIDE FINANCIAL SUPPORT TO &ldquo\;FOOD SHARING PROJECT&rdquo\;. P ENDING.
          3. \n
        3. THE CTTEE IS LOOKING INTO AN INDIVID UAL SUPPORT REQUEST OF $5\,000. PENDING.
          4. \n
        \n
        3. \n
      3. International Service Committee\;\n
          \n
        1. A &ldquo\; WATER SUPPLY&rdquo\; PROJECT IS PERCULATING. \; PETER IS STUDYING THE POSSIBILITY OF ASSISTING. NO REQUEST HAS BEEN RECEIVED. \; PENDING.
          2. \n
        2. $3\,000 IS BEING PROTECTED FOR FUTURE USE. PEN DING.
          3. \n
        \n
        4. \n
      4. Membership Development Commit tee\; \; NSTR
        5. \n
      5. Vocational Services Committ ee\;\n
          \n
        1. ON OCTOBER 30TH\, THERE IS A DAY P ROGRAMMED FOR &ldquo\;YOUTH IN THE COMMUNITY&rdquo\;. \; DON P WILL PR OVIDE MORE INFORMATION ABOUT THE EVENT AND THE POSSIBILITY OF BEING A MULT I-CLUB ENDEAVOUR. PENDING.
          2. \n
        2. AN INTERIM FAMILY FOR THE IN-BOUND JAPANESE YOUTH IS NEEDED FOR ONE WEEK. RESOLVED AND CLOS ED.
          3. \n
        \n
        6. \n
      6. Ways &\; Means Committee\; < strong>SEE PARA 9 BELOW - IN THE ABSENCE OF ITS DIRECTOR\, ELAINE MENTIONE D THAT A &ldquo\;MOVIE NIGHT&rdquo\; WILL BE HELD ON WEDNESDAY\, OCTOBER 2 8TH 2026. \; THE THEME WILL BE HALLOWEEN AND SPOOKY TREATS WILL BE SERVED. \; PENDING.
        7. \n
      \n
      8. \n
    8. Business Arising from Bingo\; \; IT WAS E NTHUSIASTICALLY REPORTED\, AND RIGHTLY SO\, THAT THE CLUB HAS RECEIVED A R ECORD-PAYOUT FOR JULY HOURS.
      9. \n
    9. Around the Table/Next Meeting. \; \; A CONCERN WAS RAISE D ABOUT FUNDRAISING ACTIVITIES AND THE NEED TO DO MORE. \; ALL ACKNOWL EDGED THAT WE ARE A SMALL CLUB\, ALREADY PUNCHING ABOVE OUR WEIGHT. \; NONETHELESS\n
        \n
      1. A MOVIE NIGHT IS BEING SCHEDUL ED. \; PENDING
        2. \n
      2. AND A &ldquo\;MAX SOLD AUC TION&rdquo\; IS BEING CONTEMPLATED (SECRETARIAT NOTE: TREVOR HAS TAKEN THE LEAD ON THIS PROJECT AND A TASK-MATRIX HAS BEEN ISSUED).PENDING.
        3. \n
      \n
      10. \n
    10. Adjournment of Boar d meeting\n
        \n
      1. Motion to Ad journ by: RANDY
        2. \n
      2. Seconded by JENNIFER< /strong>
        3. \n
      3. Adjourned at 6:15PM
        4. \n
      \n < /li>\n
    \n\n

     \;

    \n
    \n END:VEVENT END:VCALENDAR