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DESCRIPTION:BOARD MEETING AGENDA December 17\, 2025 Approval of minutes of 
 November 19\, 2025 meeting Business arising TBD    BOARD MEETING MINUTES 
  November 19\, 2025 Attending: Trevor\, Elaine\, John M.\, M-C\, Don P.\,
  Jennifer\, Douglas\, Randy\, Fred\, Susan\, Russ\, Don T.   Approval of 
 minutes of November 19\, 2025 meetingMotion:  Elaine / 2nd:  Douglas   B
 usiness arising - none Treasurer Update - discussion led by TrevorCatherin
 e has vacated the position to accept a career move out of town with the Ca
 nadian Armed Services Trevor indicated his willingness to accelerate his o
 versight of the Treasurer position (as he has been nominated for the role 
 in 2026-27)No other volunteers to take on the Treasurer role on an interim
  basis for the remainder of the year Recognition of governance issue for t
 he sitting President to also act as Treasurer   Don P. put forth a motion 
 "for Trevor to assume the Treasurer function and vacate the Presidency\, i
 n favour of Elaine\, current President-elect\, to become President.  Both
  changes effective January 1\, 2026 for the balance of the Rotary year".Mo
 tion:  Don P.  /  2nd:  John M.  /  Unanimous     Don P. provided an
  update on Bingo fundraising for the year ($42\,900 / 33 shifts) with an o
 utlook for 2026-27 ($50\,000 / 36+ shifts) required for the club's applica
 tion for Bingo license renewal.Significant increase over the original 2025
 -26 forecast ($33\,750 / 27 shifts). Due to the forecasted revenue increas
 e of > $9000\, Don P put forth a motion "to increase the approved budget l
 imits in 2025-26 for both the Community Service & Youth/ Vocational Commit
 tees by $5\,000 each (from $15\,000 to $20\,000)\, with grant distribution
 / spending subject to availability of funds in the Bingo account".  Bingo
  forecast to be monitored with the potential to further adjust the budget 
 limits later in Q3   Discussion of the club's support for the upcoming 20
 26 District Conference in Kingston\, April 24-26.opportunity to highlight 
 the club's accomplishments/ projects in the House of Friendship\, perhaps 
 in conjuction with the club's upcoming 60th anniversary an internal club c
 ommittee with at least Elaine\, Jennifer\, Don P and others TBD to start p
 lanning   Discussion of the club's 60th anniversary which will occur on Ma
 y 4\, 2026an internal club committee headed by Elaine\, with Fred\, Russ a
 nd others TBD to start planning   M-C presented plans for the Holiday Dinn
 erto be held on December 10\, 2025 at the Loaf N' Ale 3-course dinner - tu
 rkey or roast beef - for $37.99+ tax\, tip\, drinks   Don P to re-send the
  link for the Holy Cross musical "School of Rock"tickets on sale Nov 19\, 
 2025 and going fast interested Rotary members to attend on Thursday Decemb
 er 4\, 2025   AdjournMotion:  M-C  / 2nd:  Douglas    Next meeting to b
 e held December 17\, 2025 Following the meeting\, at the regular Club meet
 ing\, a vote of members was held for the 2026-27 Club Executive.  Approve
 d as presented.   2026-27 President:  Elaine Matthew President-elect: 
  Douglas Tanton Treasurer & Past-president:  Trevor Dagilis Secretary & M
 embership Chair:  RandyBeck Ways & Means:  John Mirski Club Service:  M
 -C van der Merwe International Service:  Douglas |Tanton Community Servic
 e:  Jennifer Patelli Youth/ Vocational Service & Webmaster:  Don Polk Fo
 undation Chair:  Fred Richmond  
DTEND:20251217T230000Z
DTSTAMP:20261023T224551Z
DTSTART:20251217T220000Z
LOCATION:The Loaf N' Ale British Pub
SEQUENCE:1
SUMMARY:December Board Meeting 
UID:5e69c2cb-18d8-4213-8a71-73da659e3cd2
X-ALT-DESC;FMTTYPE=text/html:<p style="text-align: center\;"><span style="c
 olor:#FF0000\;"><span style="font-size:16px\;"><strong><u><span style="fon
 t-family:arial\,helvetica\,sans-serif\;">BOARD MEETIN</span>G AGENDA</u><b
 r />\nDecember 17\, 2025</strong></span></span></p>\n\n<ol>\n	<li>Approval
  of minutes of November 19\, 2025 meeting</li>\n	<li>Business arising</li>
 \n	<li>TBD</li>\n</ol>\n\n<p>&nbsp\;</p>\n\n<div style="border: 0px\; font
 -variant-numeric: inherit\; font-variant-east-asian: inherit\; font-varian
 t-alternates: inherit\; font-variant-position: inherit\; font-variant-emoj
 i: inherit\; font-stretch: inherit\; font-size: small\; line-height: inher
 it\; font-family: arial\, helvetica\, sans-serif\; font-optical-sizing: in
 herit\; font-size-adjust: inherit\; font-kerning: inherit\; font-feature-s
 ettings: inherit\; font-variation-settings: inherit\; margin: 0px\; paddin
 g: 0px\; vertical-align: baseline\; color: rgb(36\, 36\, 36)\; background-
 color: rgb(255\, 255\, 255)\; text-align: center\;"><span style="border: 0
 px\; font: inherit\; margin: 0px\; padding: 0px\; vertical-align: baseline
 \; color: rgb(0\, 0\, 255)\;"><b><u><font data-olk-copy-source="MessageBod
 y" size="4">BOARD MEETING MINUTES</font></u><br />\nNovember 19\, 2025<br 
 />\n<br />\nAttending:</b></span>&nbsp\;Trevor\, Elaine\, John M.\, M-C\,<
 br />\nDon P.\, Jennifer\, Douglas\, Randy\, Fred\, Susan\, Russ\, Don T.<
 br />\n&nbsp\;</div>\n\n<ol style="padding: 0px 40px\; color: rgb(51\, 51\
 , 51)\; font-family: sans-serif\, Arial\, Verdana\, &quot\;Trebuchet MS&qu
 ot\;\; font-size: 13px\;">\n	<li>Approval of minutes of November 19\, 2025
  meeting\n	<ul>\n		<li>Motion:&nbsp\; Elaine / 2nd:&nbsp\; Douglas</li>\n	
 </ul>\n	</li>\n	<li>Business arising - none</li>\n	<li>Treasurer Update - 
 discussion led by Trevor\n	<ul>\n		<li>Catherine has vacated the position 
 to accept a career move out of town with the Canadian Armed Services</li>\
 n		<li>Trevor indicated his willingness to accelerate his oversight of the
  Treasurer position (as he has been nominated for the role in 2026-27)\n		
 <ul>\n			<li>No other volunteers to take on the Treasurer role on an inter
 im basis for the remainder of the year</li>\n			<li>Recognition of governa
 nce issue for the sitting President to also act as Treasurer</li>\n		</ul>
 \n		</li>\n		<li>Don P. put forth a motion <strong><u>&quot\;for Trevor to
  assume the Treasurer function and vacate the Presidency\, in favour of El
 aine\, current President-elect\, to become President.&nbsp\; Both changes 
 effective January 1\, 2026 for the balance of the Rotary year&quot\;.</u><
 /strong>\n		<ul>\n			<li>Motion:&nbsp\; Don P.&nbsp\; /&nbsp\; 2nd:&nbsp\;
  John M.&nbsp\; /&nbsp\; Unanimous</li>\n		</ul>\n		</li>\n	</ul>\n	</li>\
 n	<li>Don P. provided an update on Bingo fundraising for the year ($42\,90
 0 / 33 shifts) with an outlook for 2026-27 ($50\,000 / 36+ shifts) require
 d for the club&#39\;s application for Bingo license renewal.\n	<ul>\n		<li
 >Significant increase over the original 2025-26 forecast ($33\,750 / 27 sh
 ifts).</li>\n		<li>Due to the forecasted revenue increase of &gt\; $9000\,
  Don P put forth a motion <u><strong>&quot\;to increase the approved budge
 t limits in 2025-26 for both the Community Service &amp\; Youth/ Vocationa
 l Committees by $5\,000 each (from $15\,000 to $20\,000)\, with grant dist
 ribution/ spending subject to availability of funds in the Bingo account&q
 uot\;.</strong></u>&nbsp\;</li>\n		<li>Bingo forecast to be monitored with
  the potential to further adjust the budget limits later in Q3</li>\n	</ul
 >\n	</li>\n	<li>Discussion of the club&#39\;s support for the&nbsp\;upcomi
 ng 2026 District Conference in Kingston\, April 24-26.\n	<ul>\n		<li>oppor
 tunity to highlight the club&#39\;s accomplishments/ projects in the House
  of Friendship\, perhaps in conjuction with the club&#39\;s upcoming 60th 
 anniversary</li>\n		<li>an internal club committee with at least Elaine\, 
 Jennifer\, Don P and others TBD to start planning</li>\n	</ul>\n	</li>\n	<
 li>Discussion of the club&#39\;s 60th anniversary which will occur on May 
 4\, 2026\n	<ul>\n		<li>an internal club committee headed by Elaine\, with 
 Fred\, Russ and others TBD to start planning</li>\n	</ul>\n	</li>\n	<li>M-
 C presented plans for the Holiday Dinner\n	<ul>\n		<li>to be held on Decem
 ber 10\, 2025 at the Loaf N&#39\; Ale</li>\n		<li>3-course dinner - turkey
  or roast beef - for $37.99+ tax\, tip\, drinks</li>\n	</ul>\n	</li>\n	<li
 >Don P to re-send the link for the Holy Cross musical &quot\;School of Roc
 k&quot\;\n	<ul>\n		<li>tickets on sale Nov 19\, 2025 and going fast</li>\n
 		<li>interested Rotary members to attend on Thursday December 4\, 2025</l
 i>\n	</ul>\n	</li>\n	<li>Adjourn\n	<ul>\n		<li>Motion:&nbsp\; M-C&nbsp\; /
  2nd:&nbsp\; Douglas</li>\n	</ul>\n	</li>\n</ol>\n\n<p>Next meeting to be 
 held December 17\, 2025</p>\n\n<p>Following the meeting\, at the regular C
 lub meeting\, a vote of members was held for the 2026-27 Club Executive.&n
 bsp\; Approved as presented.&nbsp\;&nbsp\;</p>\n\n<ul>\n	<li>2026-27 Presi
 dent:&nbsp\; Elaine Matthew</li>\n	<li>President-elect:&nbsp\; Douglas Tan
 ton</li>\n	<li>Treasurer &amp\; Past-president:&nbsp\; Trevor Dagilis</li>
 \n	<li>Secretary &amp\; Membership Chair:&nbsp\; RandyBeck</li>\n	<li>Ways
  &amp\; Means:&nbsp\; John Mirski</li>\n	<li>Club Service:&nbsp\; M-C van 
 der Merwe</li>\n	<li>International Service:&nbsp\; Douglas |Tanton</li>\n	
 <li>Community Service:&nbsp\; Jennifer Patelli</li>\n	<li>Youth/ Vocationa
 l Service &amp\; Webmaster:&nbsp\; Don Polk</li>\n	<li>Foundation Chair:&n
 bsp\; Fred Richmond</li>\n</ul>\n
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