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DESCRIPTION:BOARD MEETING AGENDA January 21\, 2026 Approval of minutes of D
 ecember 17\, 2025 meeting Business arising Treasury Update (Trevor) Bingo 
 Update (Don P) Other    BOARD MEETING MINUTES  December 17\, 2025 Attendi
 ng: Trevor\, Elaine\, John M.\, Don P.\, Jennifer\, Arja\, Randy\, Fred\,
  Russ Approval of minutes of November 19\, 2025 meetingMotion:  Elaine / 
 2nd:  Don   Business arising - none Treasurer Update - discussion led by 
 TrevorCatherine vacated the Treasurer position to accept a career move out
  of town with the Canadian Armed Services Board discussed a couple of poin
 ts:reaffirmed use of Cash Calendar sales revenue for Service projects (rat
 her than for Club Operations) NO direct financial support from the Club fo
 r 2026 District 7040 Conference in Aprilencourage member support by attend
 ing DisCon      2024-25 Financial Statements were presented to the Board 
 for reviewCarry over the International Service surplus from last year (202
 4-25) to current year (2025-26)Motion:  Jennifer / 2nd: Elaine   Acknowle
 dge the Community Service overage in 2024-25covered by strong Bingo revenu
 es during the year Motion: Elaine / 2nd: Don       Cancel regularly-schedu
 led Club meetings during the holidays (December 24 & 31)Motion:  Don / 2n
 d: Jennifer   AdjournMotion:  Elaine  / 2nd:  Jennifer    Next meeting 
 to be held January 21\, 2026 
DTEND:20260121T230000Z
DTSTAMP:20261022T090729Z
DTSTART:20260121T223000Z
LOCATION:Now a ZOOM Call
SEQUENCE:1
SUMMARY:January Board Meeting 
UID:ae799ecf-d736-46cc-9f3f-13d7f8f4c9c9
X-ALT-DESC;FMTTYPE=text/html:<p style="text-align: center\;"><span style="c
 olor:#FF0000\;"><span style="font-size:16px\;"><strong><u><span style="fon
 t-family:arial\,helvetica\,sans-serif\;">BOARD MEETIN</span>G AGENDA</u><b
 r />\nJanuary 21\, 2026</strong></span></span></p>\n\n<ol>\n	<li>Approval 
 of minutes of December 17\, 2025 meeting</li>\n	<li>Business arising</li>\
 n	<li>Treasury Update (Trevor)</li>\n	<li>Bingo Update (Don P)</li>\n	<li>
 Other</li>\n</ol>\n\n<p>&nbsp\;</p>\n\n<div style="border: 0px\; font-vari
 ant-numeric: inherit\; font-variant-east-asian: inherit\; font-variant-alt
 ernates: inherit\; font-variant-position: inherit\; font-variant-emoji: in
 herit\; font-stretch: inherit\; font-size: small\; line-height: inherit\; 
 font-family: arial\, helvetica\, sans-serif\; font-optical-sizing: inherit
 \; font-size-adjust: inherit\; font-kerning: inherit\; font-feature-settin
 gs: inherit\; font-variation-settings: inherit\; margin: 0px\; padding: 0p
 x\; vertical-align: baseline\; color: rgb(36\, 36\, 36)\; background-color
 : rgb(255\, 255\, 255)\; text-align: center\;"><span style="border: 0px\; 
 font: inherit\; margin: 0px\; padding: 0px\; vertical-align: baseline\; co
 lor: rgb(0\, 0\, 255)\;"><b><u><font data-olk-copy-source="MessageBody" si
 ze="4">BOARD MEETING MINUTES</font></u><br />\nDecember 17\, 2025<br />\n<
 br />\nAttending:</b></span>&nbsp\;Trevor\, Elaine\, John M.\,<br />\nDon 
 P.\, Jennifer\, Arja\, Randy\, Fred\, Russ</div>\n\n<ol style="margin-top:
  0px\; margin-bottom: 10.5px\; color: rgb(51\, 51\, 51)\; background-color
 : rgb(246\, 246\, 246)\; padding: 0px 40px\; font-family: sans-serif\, Ari
 al\, Verdana\, &quot\;Trebuchet MS&quot\;\; font-size: 13px\;">\n	<li>Appr
 oval of minutes of November 19\, 2025 meeting\n	<ul style="margin-top: 0px
 \; margin-bottom: 0px\;">\n		<li>Motion:&nbsp\; Elaine / 2nd:&nbsp\; Don</
 li>\n	</ul>\n	</li>\n	<li>Business arising - none</li>\n	<li>Treasurer Upd
 ate - discussion led by Trevor\n	<ul style="margin-top: 0px\; margin-botto
 m: 0px\;">\n		<li>Catherine vacated the Treasurer position to accept a car
 eer move out of town with the Canadian Armed Services</li>\n		<li>Board di
 scussed a couple of points:\n		<ul>\n			<li>reaffirmed use of Cash Calenda
 r sales revenue for Service projects (rather than for Club Operations)</li
 >\n			<li>NO direct financial support from the Club for 2026 District 7040
  Conference in April\n			<ul>\n				<li>encourage member support by attendi
 ng DisCon&nbsp\;</li>\n			</ul>\n			</li>\n		</ul>\n		</li>\n		<li>2024-25
  Financial Statements were presented to the Board for review\n		<ul>\n			<
 li>Carry over the International Service surplus from last year (2024-25) t
 o current year (2025-26)\n			<ul>\n				<li>Motion:&nbsp\; Jennifer / 2nd: 
 Elaine</li>\n			</ul>\n			</li>\n			<li>Acknowledge the Community Service 
 overage in 2024-25\n			<ul>\n				<li>covered by strong Bingo revenues duri
 ng the year</li>\n				<li>Motion: Elaine / 2nd: Don</li>\n			</ul>\n			</l
 i>\n		</ul>\n		</li>\n	</ul>\n	</li>\n	<li>Cancel regularly-scheduled Club
  meetings during the holidays (December 24 &amp\; 31)\n	<ul>\n		<li>Motion
 :&nbsp\; Don / 2nd: Jennifer</li>\n	</ul>\n	</li>\n	<li>Adjourn\n	<ul styl
 e="margin-top: 0px\; margin-bottom: 0px\;">\n		<li>Motion:&nbsp\; Elaine&n
 bsp\; / 2nd:&nbsp\; Jennifer</li>\n	</ul>\n	</li>\n</ol>\n\n<p style="marg
 in: 0px 0px 10.5px\; color: rgb(51\, 51\, 51)\; font-family: Roboto\, sans
 -serif\; font-size: 15px\; background-color: rgb(246\, 246\, 246)\;">Next 
 meeting to be held January 21\, 2026</p>\n
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