September Board Meeting

Contact: Sylvain Bouffard
Online Registration
Event Attachments
16
Sep.
2026
Kingston-Frontenac
Sep. 16, 2026 5:00 p.m. – 6:00 p.m.
The Loaf N' Ale British Pub
645 Gardiners Rd
Kingston, ON K7M 8K2
Canada

AGENDA - BOARD MEETING 
Wednesday, September 19th, 2026

  1. Meeting call to order by the Secretary at 5pm;
  2. Opening Remarks by Club's President;
  3. Approval of minutes of August 19th, 2026 meeting;
    1. Business arising from discussion about the previous minutes;
    2. Motion to Approve by:
    3. Seconded by:
    4. Motion carried or not.
  4. Business arising from the President;
    1. Nomination President-Elect;
    2. From Multi Clubs Kingston;
    3. From District;
    4. From Rotary International;
  5. Business arising from the Secretary; 
    1. Introducing the requirements to update the By-Laws
  6. Business arising from the Treasurer;
    1. Update as needed;
  7. Business arising from the Committees (order as per by-laws);
    1. Club Service Committee;
      1. Speaker – Peter Chaburski Chair Rotary Intercountry Cttee Canada
    2. Community Service Committee;
      1. Highligths of last Cttee’s meeting
    3. International Service Committee;
      1. Urgent Need Invitation to Support Humanitarian Projects in Ukraine
    4. Membership Development Committee;
      1. One person is interested to join
    5. Vocational Services Committee;
    6. Ways & Means Committee;
  8. Business Arising from Bingo;
  9. Around the Table/Next Meeting
  10. Adjournment of Board meeting
    1. Motion to Adjourn by
    2. Seconded by
    3. Adjourned at

 

 

MINUTES BOARD MEETING
August 19, 2026

In Attendance: Elaine, Sylvain, Randy, M-C, Jennifer, Peter, Don M, Don P, Fred, Don T, Russ, Trevor

Regrets: John

  1. Meeting called to order by the Secretary at 5:02PM;
  2. Opening Remarks by Club's President;  GREETINGS, PLEASANTRIES AND WENT STRAIGHT TO BUSINESS AS MANY AGENDA ITEMS NEEDED TO BE COVERED.
  3. Approval of minutes of July 22, 2026 meeting:
    1. Business arising from discussion about the previous minutes; NONE
    2. Motion to Approve by: PETER
    3. Seconded by: RANDY
    4. Motion carried or not.  CARRIED
  4. Business arising from the President;
    1. Nomination President-Elect;  A BRIEF INTRODUCTION OF THE ISSUE AT HAND.  A REMINDER WAS MADE THAT TREVOR IS A MEMBER OF THE BOARD AS PAST-PRESIDENT.  THIS ISSUE IS STILL OPEN.
    2. Discussion About Recent Resignation;  A LENGTHY DISCUSSION ENSUED.  IN THE INTEREST OF PRIVACY, DETAILS OF THE DISCUSSION ARE CAPTURED IN A SEPARATE CORRESPONDENCE.  IN CONCLUSION, ALLEGED PROBLEM WAS INVESTIGATED AND ALL IS FINE. ELAINE CONTACTED THE MEMBER.  CLOSED.
    3. From Multi Clubs Kingston; SUPPORT TO 4H PROJECT (SEE PARA 7.B. BELOW)
    4. From District; (SECRETARIATELY: SYLVAIN WILL EMAIL DISTRICT NEWSLETTER AND EMAIL ON FRIENDSHIP EXCHANGE TO NIGERIA)
    5. From Rotary International; NSTR
  5. Business arising from the Secretary;
    1. A suggestion: Standardised format of Agenda and Minutes;  NEW FORMAT ADOPTED.  CLOSED.
    2. A Suggestion: Introducing the requirements to update the By-Laws.  INITIAL REVIEW TO BE DONE BY NEXT BOARD MEETING.  PENDING.
  6. Business arising from the Treasurer;
    1. Presentation of the Club’s Budget for Rotary Year 2026/2027:  RANDY PRESENTED THE BUDGET.  DISCUSSION ENSUED.  THE PROPOSED AMOUNT FOR THE CLUB DUES WAS DETERMINED AS APPROPRIATE.  THE DOWN-PAYMENT THAT YOUTH-EXCHANGE STUDENTS PAY AT THE BEGINNING OF THEIR EXHANGE YEAR SHOULD BE ACCOUNTED WITHIN CLUB OPERATIONS.
    2. Approval Club's Budget;  MOTIONED BY JENNIFER, SECONDED BY DON P, MOTION CARRIED
  7. Business arising from the Committees (order as per by-laws);
    1. Club Service Committee; NSTR
    2. Community Service Committee;
      1. IN SUPPORT OF 4H PROJECT, THE CLUBS OF KINGSTON WILL JOIN FORCE TO BUY 1 OR 2 PIGS AT THE FALL FAIR.  THE MEEAT WILL BE DONATED TO LOCAL FOOD BANK. PENDING.
      2. THE CTTEE IS LOOKING INTO PROVIDE FINANCIAL SUPPORT TO “FOOD SHARING PROJECT”. PENDING.
      3. THE CTTEE IS LOOKING INTO AN INDIVIDUAL SUPPORT REQUEST OF $5,000. PENDING.
    3. International Service Committee;
      1. A “WATER SUPPLY” PROJECT IS PERCULATING.  PETER IS STUDYING THE POSSIBILITY OF ASSISTING. NO REQUEST HAS BEEN RECEIVED.  PENDING.
      2. $3,000 IS BEING PROTECTED FOR FUTURE USE. PENDING.
    4. Membership Development Committee;  NSTR
    5. Vocational Services Committee;
      1. ON OCTOBER 30TH, THERE IS A DAY PROGRAMMED FOR “YOUTH IN THE COMMUNITY”.  DON P WILL PROVIDE MORE INFORMATION ABOUT THE EVENT AND THE POSSIBILITY OF BEING A MULTI-CLUB ENDEAVOUR. PENDING.
      2. AN INTERIM FAMILY FOR THE IN-BOUND JAPANESE YOUTH IS NEEDED FOR ONE WEEK. RESOLVED AND CLOSED.
    6. Ways & Means Committee; SEE PARA 9 BELOW - IN THE ABSENCE OF ITS DIRECTOR, ELAINE MENTIONED THAT A “MOVIE NIGHT” WILL BE HELD ON WEDNESDAY, OCTOBER 28TH 2026.  THE THEME WILL BE HALLOWEEN AND SPOOKY TREATS WILL BE SERVED.  PENDING.
  8. Business Arising from Bingo;  IT WAS ENTHUSIASTICALLY REPORTED, AND RIGHTLY SO, THAT THE CLUB HAS RECEIVED A RECORD-PAYOUT FOR JULY HOURS.
  9. Around the Table/Next Meeting.   A CONCERN WAS RAISED ABOUT FUNDRAISING ACTIVITIES AND THE NEED TO DO MORE.  ALL ACKNOWLEDGED THAT WE ARE A SMALL CLUB, ALREADY PUNCHING ABOVE OUR WEIGHT.  NONETHELESS
    1. A MOVIE NIGHT IS BEING SCHEDULED.  PENDING
    2. AND A “MAX SOLD AUCTION” IS BEING CONTEMPLATED (SECRETARIAT NOTE: TREVOR HAS TAKEN THE LEAD ON THIS PROJECT AND A TASK-MATRIX HAS BEEN ISSUED).PENDING.
  10. Adjournment of Board meeting
    1. Motion to Adjourn by: RANDY
    2. Seconded by JENNIFER
    3. Adjourned at 6:15PM