Meeting - Current & Incoming Boards

Minutes of February 5: motion to accept by Fred, seconded by Don P.; unanimous

President (Arja):
 Presented overview of club health survey (completed 2 weeks prior); will share with Club Service committee for review and suggestions.

Ways & Means:
 Ticket sales proceeding; silent auction items will be collected by Trevor

Nominating (Peter):
 Motion for Elaine to assume position of President-elect, effective July 1; by Peter, seconded Jennifer….accepted unanimously.
 Position of Treasurer remains open for 2025-2026.

Community Service (Jennifer):
Submitted in advance by email to board members:
 Easter Seals - Will be providing funds again to send a kid to camp.  The pancake fundraiser didn't happen this year, but Trevor Dagilis will set up a team to help with fund-raising.
 We are brainstorming for a larger project, so are drafting a letter to send to community leaders asking what their needs are.  
 We will be involved (financially and as judges) at the upcoming Science Fair (March 20-21)
 We plan to have a table at the Fun Fair June 7th.  This is the fund-raiser for accessible playgrounds ("Inclusive Playgrounds").  Please let me know if you are able to do a 2-hour shift to promote our club.

Treasurer (John):
 Delivered Year-to-date financial summary, as follow:
      Club Services “Revenue” (comprised of dues $6,050 and $150 miscellaneous) total $6,200, with a projected budget of $8,167 (inclusive of drawing $2,000 from accrued surplus).  Expenditures total $6,817.  
      John noted that following RI and District dues, only $33.56 per member ($839 with 25 members) accrues to meet other club service functions; of which $1,606 has already been spent YTD!
      From projected fundraising revenue of bingo @ $35,000 (YTD: $23,190), calendars @ 2,600 (actual) and Theatre Night projected @ $6,900,  the following service expenditures are as follows:
           Community @ $14,430 versus budget of  $18,000
           Youth & Vocational @ $13,435 versus budget of  $17,000
           International @ 0.00 expended, commitments outstanding, budget @ $9,500

AG (Elsabé):
 Shared suggestions for a healthy club; to be reviewed with Club Service.


Meeting adjourned… moved by Jennifer, seconded by Trevor; unanimous.