December Board Meeting

BOARD MEETING AGENDA
December 18, 2024

1. Treasurer's report and 

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Minutes of October 9: motion to accept by M-C, seconded by Don; unanimous

President (acting, Trevor):
 Short discussion on Strategic Plan identified need to work within club size constraints.
 In support of past-Pres. Peter, now overseas, Trevor will speak with current executive and determine positions needing replacing for next year.

Treasurer (John):
 Discussion of signing authority identified the need of a “3rd party contract” to validate John Evans having access to banking information to assist John (Mirski).  Randy volunteered to prepare a contract/agreement.

Secretary (Fred):
 Reviewed attendance reporting function; reporting last year average of 64% and YTD of 65%.  
 Committee participation as well as community service projects are included; allowing acknowledgement 2 weeks backward and 2 weeks forward.

Community Service (Jennifer):
 Poked (seemingly) fun at the Secretary for having a smart phone (no SIM card!).
 Has connected with 2 of local clubs to coordinate consideration of funding requests.
 Provided overview of this club’s first effort to establish “Community Grant” structure noting information is on club website

Youth & Vocational:
 YEX inbound, Fernanda (Nanda), has arrived and is attending this evening’s meeting.  She is now being hosted by Jennifer’s family.
 Tonight’s program focuses on guests who have recently represented this club in “Adventure” programs of Understanding, Environment and Technology.
 Recruiting for participants in next spring’s Citizenship program as well as YEX is underway.
 Thanks to Don for convincing Queen’s University Dean of Engineering to appear as guest speaker at the Adventure in High Technology (also, having that presentation “streamed” into local high schools).

Club Service (M-C):
 An auctionable fundraiser hamper has been contributed to past RI Pres.-Jennifer Jones dinner next week in support of Polio+ efforts.
 In light of  that same dinner, motion to cancel regular meeting next week: Jennifer, seconded John; unanimous

Membership: (Randy): 
 inductions are planned for Sylvain Bouffard and Elaine Matthew
 will speak with members with lower attendance

Meeting adjourned… moved by M-C, seconded by Jennifer; unanimous.

Next board meeting is scheduled for December 18th, 2024.