February Board Meeting by Zoom

BOARD MEETING AGENDA
February 18, 2026

1. Approval of minutes of January 21, 2026 meeting
2. Business arising
3. Treasury Update (Trevor)
4. TBD

1. Approval of minutes of December17, 2025 meeting
   • Motion:  Jennifer / 2nd:  Elaine
2. Business arising - none
3. Treasury Update (Trevor)
   • Mid-year financials thru December 31, 2025 sent out previously
     • no highlights to report
     • RI invoice for Semester 2 paid mid-January by Trevor
     • M-C to meet offline with Trevor to align on Club Operations expenses booked YTD
4. Bingo Update (Don P)
   •  All assigned Bingo shifts for current Bingo year 2025-26 are covered (thru March 31, 2026)
     • thanks to all Bingo volunteers for their invaluable volunteerism
     • possibility of extra shifts in Feburary/ March; however, 3 new charities added in January
     • license renewal for 2026-27 was submitted on time to the City of Kingston in December as required
       •  response expected in late February/ early March
   • Plan to schedule the Apr 29 Pub Night @ The Social YGK to recognize partnership with Play! Charitable Gaming Association
     • cheque presentation from PGCA to Club with funds total for current Bingo year 2025-26
5. Community Service Committee (Jennifer)
   • nothing new to report - first Committee meeting of 2026 scheduled February 4
   • Don P reported Rotary blood donor performance was down 19% in 2025 to 69 units
     • need for more donors - Kingston-area Rotary donor group is down 21% over prior year to 26
6. International Service Committee (Don P for Douglas)
   • District Matching Grant project in Thailand at Mae Tao Clinic is now ocmplete as final equipment arrived in January 2026
     • Rotary recognition event at MTC was held on January 14/15 with Don P, Elaine and Greta on the Zoom call
     • final report needs to be filed - now in ClubRunner.  The previous district website was deleted
7. Youth/ Vocational Service Committee (Don P)
   • Club will sponsor 2 Long-Term Exchange students in 2026-27
     • Leo from LCVI & Sebastian from Regi
     • subject to each student submitting 3 host family nominations for incoming students
     • no students for Short Term Exchange in summer 2026
   • Adventure in Citizenship (in Ottawa May 2026) - student recruited
   • No news yet on RYLA for 2026 - no coordinator listed on District website.  Will it happen?
8. Membership (Randy)
   • Club membership considered "stable" following resignation of Catherine
   • Currently no iminent prospects
   • District focus for growth on Satellite clubs - none in the Kingston area
9. Ways & Means - Fundraising (John M. / Trevor)
   • Movie Night fundraiser - "A Night to Remember"
     • Feb 18, 2026 at Priovidence Motherhouse
     • potential to raise $1,200 in "unencumbered funds" if all tickets are sold
       • Elaine suggested further discussion on where these funds may be applied
10. Various external requests for service & financial support (Elaine et al)
    • Elaine to filter which ones will be transmitted to membership
    • Request for interest from Brockville via DG to develop a literacy project  ("Bibliotherapists") in the district
      • for those members passionate about reading and talking
    • Jennifer received request for support for the Frontenac Lennox & Addington Science Fair (March 26-27, 2026)
      • in addition to financial support, an opportunity for special subject prizes and judging
      • M-C is an interested volunteer for judging - as Don P, Catherine and Elsabe did last year
    • Elaine raised the idea of arranging a visit to the new St Vincent de Paul facility
      • M-C following up
    • DG request for each club to prepare a short, fun video for presenation at DisCon
      • various ideas discussed - montage using photos already taken, videos from members, etc.
      • Don P to coordinate technical support from Bayridge Secondary School students needing volunteer hours
11. 60th Anniversary Update (Elaine)
    • Official club charter date confirmed in Rotary records is April 21, 1966; first meeting held on May 4, 1966
    • Proposal to have 60th Anniversary event on April 22 - currently an open date on the club calendar
      • no conflict with District Conference (Apr 24-26)
      • various ideas mentioned needing further development
        • Tree planting at Rotary Park ($600) needs ongoing support to watering the sapling, or a bench ($1,000)
        • other ideas such as City Proclamation, Rotary flag raised at City Hall
          • is a 60th anniversary sufficiently significant to justify?
        • commemorative swag TBD
12. Adjourn
    • Motion:  Jennifer  / 2nd:  Trevor

Next meeting to be held by Zoom on February 17, 2026