January Board Meeting

A reminder that all members are invited to attend Board meeting discussions and provide their input!

BOARD MEETING AGENDA
January 8, 2025

1. Approval of minutes of December 18th meeting (including Douglas ' report, e-mailed post meeting)
2. Business arising 
   • ​​"Operational Plan" (Trevor)
   • Code of Conduct (all)
   • Slate of Directors for next year (Peter)
3. ​Induction Protocol (Randy and Trevor)
4. Peace Pole project (all)
5. New fundraiser proposal (Elsabe)
6. Membership sharing (Arja)
   • ​​Member Care (Arja)

Minutes of November 6: motion to accept by Randy, seconded by M-C; unanimous

President (Arja):
 Cash calendar sales wrapping up,
 Reserving discussion on club Code of Conduct until January meeting
 Update on District Action Plan.

President-elect (Trevor):
 Reviewing District Strategic Plan within perspective of our club’s size and current commitments.

Treasurer (John):
 Tabled 2023-2024 Financial Statement,
 Presented YTD report and projected bingo funding within committee budget flows.

Past President (Peter):
 For 2025-2026 slate of officers, current Directors to continue for second year of their two year term.  Don P. to continue.
 President will, of course, be Trevor (now President-elect), John M to continue as Treasurer and Fred as Secretary (with the view to training a replacement).
 Position of President-nominee remains open.

International (Douglas) submitted by email:
 Meghan Jenkins joined us by Zoom from British Columbia (unexpectedly), where she was on-call in a maternity ward. She updated members present on the “wish list” for Mae Tao Clinic and answered questions regarding the 5 items (C$33,900). It’s important to recognize each of the items addresses separate needs.
 Provided he can get a tax receipt, John Cowan committed to support the first 2 items - the electronic fetal monitor and the transfusion machine (C$6,400). Meghan got a call to attend a patient before we discussed her photo exhibition/ other fundraising ideas to meet her MTC goal. She would welcome the opportunity to attend a future JPIC meeting.
 Again, the subject of needing to review the Erle Allan Trust Declaration document was raised.  A copy of the document was provided to committee members and reviewed by John Cowan, satisfactorily addressing previous concerns about tax deductibility of donations and the potential to use funds for international projects.
 After her departure, Don updated the committee on Meghan’s next venture to Rwanda in April 2025. Trevor suggested she be connected with John Gale (C-K Club), who has extensive Rotary contacts there. The committee expressed its overall support for her initiatives and the potential to positively impact international communities.
 Greta updated the committee regarding club member donations to ShelterBox. The information requested (non-specific by Club) is available and can be provided.  Greta will be away visiting family in Australia from early January thru April.



Meeting adjourned… moved by Randy, seconded by M-C; unanimous.


Next board meeting is scheduled for January 8, 2025.