March Board Meeting

Contact: Don Polk
Online Registration
18
Mar.
2026
Kingston-Frontenac
Mar. 18, 2026 5:00 p.m. – 6:00 p.m.
The Loaf N' Ale British Pub
645 Gardiners Rd
Kingston, ON K7M 8K2
Canada

BOARD MEETING AGENDA
March 18, 2026

  1. Approval of minutes of February 17, 2026 Zoom meeting
  2. Business arising
  3. Treasury Update (Trevor)
  4. Bingo Update (Don P) 
    • Pub Night on Apr 29 at The Social! for cheque presentation
  5. Committee Updates
    • International Service (Douglas)
    • Community Service (Jennifer)
    • Youth/ Vocational Service (Don P)
    • Membership (Randy)
    • Club Operations (M-C)
      • Food Bank Blitz (Apr 11)
      • Rotary Park Spring Cleanup (Apr 18?)
  6. 60th Anniversary Update (Elaine)
    • Paul Harris Fellow nominees (Fred)
    • Event
  7. District Conference Update (Sylvain)
    • Member attendance
    • Club video
    • House of Friendship display (Douglas-Jennifer-Don P)
      • International projects 
      • Community Service
      • Youth/ Vocational
  8. Other
  9. Adjourn

Next Meeting:  April 15, 2026, 5:00 pm @ The Loaf N' Ale

BOARD MEETING MINUTES
February 17, 2026

Attending by Zoom: Elaine, Trevor, M-C, Douglas
Don P., Randy, Fred, Sylvain

 

  1. Approval of minutes of January 21, 2026 meeting
    • Motion:  Trevor / 2nd:  Douglas 
  2. Business arising - none
  3. Treasury Update (Trevor)
    • ​nothing to update since Q2-ending report Dec 31
    • work with Don P to reconcile Youth/ Vocational charges
    • need to resolve 2-factor authentication to gain access to Club Operations account
  4. Bingo Update (Don P) 
    • license renewed for 2026-27!  40 shifts assigned which will generate > $50K revenue
    • 2025-26 budget impact - with the increase in number of shifts authorized starting Apr 1, the club needs to consider increasing current budget limits for Community Service and Youth/ Vocational to align with the spending plan committed to the City.
    • Motion "to increase the authorized budget limits in 2025-26 for Community Service (by $4K to $24K) & Youth/ Vocational Service (by $1K to $21K)" - Motion:  Don P / 2nd:  Douglas
  5. Committee Updates
    • International Service (Douglas)
      • presentation of Feb 10 meeting summary
    • Community Service (Jennifer) - none
    • Youth/ Vocational Service (Don P)
      • confirmed K-F support for 2 YouthEx LTEP students for 2026-27.  Only 3 other LTEP students from the district (Kingston - 2, Gan - 1)
      • currently recruiting students for RYLA in May 2026 and Adventure in Understanding in Aug 2026
    • Membership (Randy)
      • no resignations / 1 potential prospect TBD
    • Club Operations (M-C)
      • Food Bank Blitz (Apr 11) - very little member response (2) to invitation to participate
      • Rotary Park Spring Cleanup (Apr 18?) - date to be confirmed
  6. 60th Anniversary Update (Elaine)
    • Bench (memorial/ commemorative?) - rejected primarily due to cost/ redundant signage
    • Paul Harris Fellow nominees (Fred) - 4 nominations received - TBD
    • Event (April 22?) - to be discussed further at Mar 4 club meeting
  7. District Conference Update (Don P)
    • Member attendance - only 6 so far
    • Club video - Don P working on it
    • House of Friendship display (Douglas-Jennifer-Don P)
      • details TBD at next meeting
  8. Other
    • Request for more work to be offered at CFRW Food Packing nights (Sylvain) - M-C to follow-up with Lionhearts
    • Peace Pole - details TBD, cost is relatively inexpensive ($161 each)
    • March is Easter Seals Month - action plan to be developed driven by Community Service Committee and Club Operations
  9. Adjourn
    • ​Motion:  Trevor / 2nd:  Fred

Next Meeting:  March 18, 2026, 5:00 pm @ The Loaf N' Ale